Author Archives: Tony Ballantyne

Writer and Tech blogger

Tagging #1

  • Are you a writer?
  • Do you keep notes? (I can’t believe there is writer who doesn’t keep notes.)
  • Do you keep your notes on a computer?
  • Do you tag your notes?

If you only answered yes to the first three questions, then I’m about to change your writing life for the better.

Tags have been around for years, they’re very simple to use, and yet few people seem to bother. I think this is mainly because many people don’t understand the power of tags.

The following series of posts attempt to explain how to use tags to organise your life. This post will give an overview of tags. The next post will give examples of applications you can use for tagging such as Evernote, Simplenote, Emacs and Tagspaces. Finally, there will be a post describing my personal tag system.

Tagging v Folders

Most people store their notes in folders. This is no surprise. When computers first rose in popularity, the folder was an easy to grasp analogy. Put all your stories in one folder, all your submission letters in another, all your personal letters in another. Folders are easy to use and easy to navigate. You want to find that fantasy story you wrote, go to the folder marked story and look in there for the fantasy folder.

There’s one problem with folders, however: a story can only be stored in one location. Suppose you have written a story that mixes fantasy and horror. Do you store it in the fantasy folder, or the horror folder? Or do you make a new folder marked fantasy horror?

Tagging solves this problem.  Rather than thinking in terms of folders, you tag your stories #fantasy, #sf, #horror. If you write a story that mixes fantasy and horror you simply use two tags: #fantasy and #horror.  When objects have more than one tag, they can appear in more than one place, a big advantage over folders.

Tagging is not difficult, people hashtag on Twitter all the time. There is, however, an understandable wariness about taking your carefully filed stories out of their folders and putting them in a big tagged pile. What if the tags were to get lost?

Well, tags don’t get lost any more than folders get mixed up. Even so, there’s nothing to stop you using both tags and folders while you get used to things.

A Simplified Tag System

It’s possible to spend more time thinking of tags to apply to a note than it takes to write the note in the first place. One way around this is to adopt a standard system (there are many of these listed on the internet). I use a 1,2,3,4 system as follows:

  1. What area of my life does the note refer to: Personal, Writing, Work, Tech ?
  2. What’s the form of the note: idea, letter, reference, blog, interview ?
  3. What project does the note relate to: novel, how writers write, 99 java problems, emacs, six tips ?
  4. What’s the note’s GTD status: TODO, NEXT, DONE, WORKING ?

To give an example, the note this blog post is based on is tagged as follows

1tech, 1writing, 2blog, 3onwriting, 3emacs, 4next

In other words, this note relates both to tech and writing, it’s for my blog, it’s to do with my onwriting and emacs projects, and it’s marked next according to GTD.

The following is the tag for a note regarding a panel I’m attending at an upcoming convention

1writing, 2panel, 3sf, 3helsinki, 4todo

You might be able to guess from the tags that the panel is regarding SF and the convention takes place in Helsinki

Note how each tag has a number at the front. Most tagging systems will filter your tags as you enter them, so when I type the number 1, only tags starting with 1 appear. Also, thinking 1,2,3,4 when I’m tagging my notes helps speed up the tagging process.

What’s the benefit of all this? This becomes apparent when you search your notes.

Suppose I want to find all the posts relating to my blog. I could search for

2blog

This would bring up all the posts regarding my writing blog, my tech blog and my personal blog.

I could refine this by searching as follows

1writing, 2blog

Now I will only see the posts relating to my writing blog. I could add a 4todo tag to see the posts I still have to write.

If I want to see the posts regarding Emacs that I’ve already published I could search as follows

2blog, 3emacs, 4published

Most tagging systems allow you to save searches. One saved search I often use is the following

1writing, 4next

In other words, the things I have to do next in my work as a writer.

Next

 

The Edit

I’ve spent the past week tweaking my latest novel following a rather excellent edit by my agent.

An excellent edit. What does that mean?

It’s not that he corrected the spelling or tidied up the word order, though he did that.

It’s not that he pointed out inconsistencies in the plot, though again these were flagged up.

It was an excellent edit because he showed how to make the story better. He highlighted the areas where characters acted inconsistently, where I’d withheld information unnecessarily, where I’d missed a trick on the story development.

Basically he pointed out where I could be a better writer.

Just to put the above in context, I’d already edited the novel myself several times, I’d had extensive feedback from my wife and two other well known and very experienced authors.

If I’m honest, when I hand my work across to others, I’m really hoping for unadulterated praise. I want them to say that they’ve just read a work of genius. Until that day arrives, I’m delighted to have such talented people offering me advice.

One of Those Lovely European Moments

On holiday recently I found myself on a bus supposedly travelling from Verona to Lake Garda.

The heat was oppressive that day, the Veronese moved amongst the shadows, only we tourists spent time standing in the sun, gazing up at the architecture. The bus was hot and crowded, it smelled of sun tan cream and sweat. I was jammed into a space between someone’s rucksack and someone else’s shopping. My family were scattered around the bus, squeezed in where they could.

It was some time before it occurred to me that we weren’t moving, that we’d been standing at a bus stop for some time. I noticed the driver was speaking on his phone, he was becoming more and more agitated. He made one final angry remark and then hung up. Those of us towards the front of the bus waited to see what would happen next.

The driver turned and shouted something down the bus. Those who spoke Italian sighed or groaned or muttered angrily. Those of us who didn’t looked around in confusion. And then one of those lovely European moments that I’ve experienced only a few times before occurred: people helped each other to understand.

A woman translated the driver’s words into English. She let us know that the bus was too full, we all had to get off and wait for another bigger bus. There were still some confused faces, and then another woman translated the English into German. Someone corrected her. I heard someone haltingly translating into French for the benefit of the old couple opposite. Gradually, the message travelled the length of the bus.

I’ve seen this happen before, on camp sites in France and Germany, whilst walking around Mont Blanc, when I was Interrailing just after university: people helping each other out, helping each other to understand. I love being European, the differences and the commonalities.

I’m really, really sad that soon we’ll no longer be a part of this.

Worldcon 75

I’m delighted to say that I’ll be attending Worldcon 75 in Helsinki.

You can see my up to date program schedule on the con’s rather excellent website or read it below.

Look forward to seeing you there

Music and Magic

Wednesday, August 9  16:00 – 17:00

Tony Ballantyne, Leo Vladimirsky, Mrs Philippa Chapman

Music has been used as a tool for magic for a long time: the Finnish national epic Kalevala uses it extensively and Tolkien’s Middle-Earth was sung to existence! There is a clear connection between music and magic.

Evolution of the Image of the Robot

Friday, August 11  17:00 – 18:00

Tara Oakes, Tanja Sihvonen, Mary Turzillo, Tony Ballantyne

Robots are often made into the image of humans. In reality, however, robots have as many incarnations and images as there are robot creators. The panelists discuss how the image of the robot has changed and developed, both in fact and in fiction.

Signing

Saturday, August 12 14:00 – 15:00

Robot Morality

Sunday, August 13 13:00 – 14:00

Tara Oakes, Lilian Edwards, Tony Ballantyne, Su J. Sokol

With robot cars soon on our streets and with robots as caretakers questions of ethics and morals rise. How should a robot car choose to react in an accident (save passenger or save most lives)? What kinds of ethics and moral questions rise from using robots as caretakers of our children, elderly, disabled or ill. What about killer robots that are constructed by the armies of the world? Is it morally right to teach a robot to kill?

 

I Used to Worry About Finishing Stories…

I’d plan them in minute detail, I’d obsess over the twists, the climax, the ending.

And then I learned, as I’ve written in many other places, to just turn off my mind and to follow my characters. I learned to let my subconscious take over and to let the story go where it wanted.

But even though I’d learned this way of writing, I was still gripped by the worry that the story I was writing was going nowhere, that I would write myself into a corner, that the story would just crash. 80 000 words into a novel and I would have to abandon my work and start again on something else.

I was so gripped by this worry that I planned my first novel, Recursion, in quite a lot of detail. My second novel, Capacity, was also minutely plotted, but it veered off course halfway through. I took a deep breath and followed it and, hey, it worked.

Twisted Metal started off as one novel; it ended up being split into two when one character, Kavan, broke free and refused to do what I wanted him to. By the time I started Blood and Iron, my fifth novel, plotting beyond the bare minimum had gone out of the window.

Even so, I worried if the thing would end properly. I’ve written most of my short stories without plotting, but there’s less risk there, only 5000 words stand to be lost if things go wrong.

When I started on my most recent novel, I still worried about the ending, but yet again, everything worked.

This time, however, I realised whilst I was writing that it always will. I know it will.

Because if you’re following your characters and letting them be themselves then the story will resolve itself – maybe not how you want it, but there will be an ending. After all, that’s the way it works in real life.

The trouble comes when you try and force your characters to be what they’re not. When you twist them and make them act in arbitrary fashions to satisfy your plot. That’s when the contradictions build up and the story crashes.

I’m not saying you shouldn’t plot. I still write structured outlines, particularly after I’ve written the first draft. That way I can see how to make the story better.

What I am saying is that, in my experience, problems with stories come with too much plotting, not too little.

The Model Railway Men

I stumbled across the ebook versions of the Model Railway Men novels on Amazon and bought them for old times sake.

I loved the Model Railway Men books as a boy, I suspect anyone who loved reading and had a model railway would have done the same. They tell the story of Mark who finds a group a tiny people living their perfectly scaled lives on his model railway layout.

On rereading, I found the books a little dated, but well written and surprisingly well observed. I find I receive constant reminders of how much of the "wisdom" I’ve accumulated through the years had its seeds in the books I read as a child. These books were just such a reminder.

With the reminders came a realisation. My wife was a big fan of the Chalet School books as a child and, (just like Chaz Brenchley), she still is now. I read a couple of the Chalet School books and found them tedious: completely devoid of incident; they seemed to me nothing more than a recounting of day to day manners.

My realisation was that the Model Railway Men books would be just as tedious to an outsider, something I didn’t understand when younger. There’s a chapter in the first book where Mark is helped by Telford – the leader of the Model Railway Men – as he works out a timetable for his layout. A discussion follows featuring such details as to when to run the milk train and how many coaches the express should have. As a boy, I loved that passage in all its mundane detail. As an adult I still do, but I can now recognise that others might not.

One last point. I grew up before there were computers in households. If games consoles had been available back then I’m sure I’d have spent most of my time on one, but as they weren’t I found other ways to amuse myself.

My friends and I were train spotters in those days. Whilst that was never cool, it wasn’t as odd as it maybe appears now. We used to ride our bikes to a nearby railway bridge and write done the numbers of the engines that ran past on the London to Edinburgh route. At home, I’d design model railway layouts and work on improving my own real one. In those days, trains and SF were practically all I thought about .

And then when I was 14, I got my first computer. I lost interest in railways virtually overnight.

I stopped designing layouts, I stopped making models and scenery. The track on my layout was ripped up. I still have two suitcases in my garage full of engines, carriages and other paraphernalia, but they’ve never been opened.

There are still people who love railways, but I suspect not so many as there once were. There will be many people like me, for whom railways once half filled a need, who found something far more satisfying in programming.

Six Tips on Writing Speech

Or more precisely, a conversation in six sentences.

A pupil recently asked me about writing speech in stories.

“Do I need to put he said, she said after every sentence?”  he asked.

“No.” I replied.  “If you look at a story in a book, you’ll notice that they very rarely indicate who has spoken.”

“Really?”  He picked up a book, read a few sentences. “Oh yes,  I see what you mean!”

“There you go.  You have to learn to trust the reader; they’re cleverer than beginner writers give them credit for.  The reader can recognise who’s speaking when people are taking turns in a conversation.”

“So you only have to indicate the names at the start?”

“Well,” I said, “You might want to occasionally remind them who’s speaking.”

See Also

The Manchester Arena

I turned on the television on Tuesday morning to see a chicken being cooked. Two breathlessly enthusiastic Americans were discussing the flavours; the tenderness; exactly how healthy the recipe was.

It all seemed so out of place. I already knew from Facebook that a bomb had gone off the night before in Manchester Arena at the end of a pop concert. I was looking for the news, trying to find out more information. The image of a chicken cooking seemed so wrong, but so many other times I’ve woken up and watched the equivalent whilst other people were waking up to their own personal tragedies. This is how people compartmentalize their lives.

I went into work early: I knew that some of our students were likely to have been there and support would need to be put in place. I arrived at school to the news that 22 were confirmed dead and 59 injured. As the day wore on the students came into school and we heard stories from those who had been present in the Arena. One by one we marked our children safe, but the word was out that relatives were still missing.

As I went to bed that night they were playing The Lark Ascending on the radio, one of the most peaceful, beautiful pieces of music I know. It seemed very appropriate.

Next day dawned with unconfirmed reports that close family members of some of our students were dead, caught in the blast. Confirmation came at 10am. Assemblies were held. A teacher read The Lord is My Shepherd and children were given time for reflection. In common with many other English schools, our Year 13s were leaving at the end of the week. They were reminded that it was understandable to feel compassion, but that it was okay to go on revising and working hard, it was okay to enjoy themselves on their Leavers’ Prom. This echoed what a lot of people on the news have been saying: that the best response to terrorism is to carry on as normal, to go out and watch a concert; to have a drink; to meet up with friends. They’re right, but responding to terrorism is not the only reason for doing so. Doing these things is what being alive is all about.

Today is Friday. Our students are wearing pink wristbands as a statement of community, fellow feeling and quiet respect for those who are grieving. Tonight, the year 13s will go to their Prom wearing pink carnations. They’ll be getting ready as I write this, putting on suits and dresses, doing their hair, getting ready to celebrate the end of their schooldays.

I hope they have a great evening. Life goes on.

Silence

My friend asked me to cover her duties as organist over Easter whilst she was trekking in Nepal. (I say trekking, she’s checking on the progress of health centres she helped to set up whilst doing voluntary work a few years ago. There’s someone who’s making a difference.)

Last night I played the Maundy Thursday service. This is the service where they wash people’s feet (something I didn’t get to see from my position sitting behind the organ). It finished with the altar being stripped, following which a silent vigil was to be held.

After the final hymn, I collected my music together and headed out the door – I was returning home to a huge pile of washing up and maybe a glass of whisky – when something caught my attention.

Silence.

The church was now a large, empty space, filled with nothing but silence. Not the silence of the night, nor the silence that results from the absence of sound, but rather a conscious silence. The silence of so many people sitting with their thoughts.

Despite the fact I had so other things to do, I sat down and listened to my own thoughts.

There’s a lot to be heard in the silence. Films, TV programs, radio show, shops and malls, even some museums now, all like to impose their own soundtrack on our lives, trying to shape our emotions to their own ends. It’s easy to forget what can be heard when that external soundtrack is removed.

Read what you like into the above. As the world fills with more and more noise and activity, I’m increasingly drawn towards stillness.

MyKitaab Podcast

The mission of the MyKitaab podcast series is to help answer the question “I have written a book, how do I get it published in India?”

Here, host Amar Vyas talks to me about writing, blogging and Open Source software, especially  Emacs!

You can access the podcast as follows:

Or listen to it here: